(applies to all Supergrevet events, e.g. Vienna–Berlin, Vienna–Trieste, Milan–Munich, Basel–Kleve)
1. Organiser
1.1 The events under the Supergrevet brand (hereinafter the “Event”) are organised by
Eposphere UG (haftungsbeschränkt) – Grevet is a brand of Eposphere UG
Represented by the Managing Director: Tim Sparenberg
Oderstr. 18, 10247 Berlin, Germany
Commercial register: Amtsgericht Charlottenburg, HRB 274860 B
VAT ID: DE 456 29 60 70
E-mail: info [at] grevet.de
Web: www.supergrevet.de / www.grevet.de
(hereinafter the “Organiser”).
These Terms are drawn up in German. German law applies exclusively, to the exclusion of the UN Convention on Contracts for the International Sale of Goods. Mandatory consumer-protection provisions of the state in which the participant has their habitual residence remain unaffected.
2. Character of the Event
2.1 The Event is a self-supported recreational bike ride without racing character, taking place both on normal roads and on forest and field tracks.
2.2 By registering, all participants expressly declare that they are aware of the specific dangers of a long-distance self-supported cycling event.
2.3 The roads along the route are not closed to traffic or to uninvolved persons.
2.4 Scope of services. The Organiser’s service consists essentially of providing the route guidance (GPX track), the route and preparation handbook, the organisation of the event including checkpoints for documentation purposes, and GPS live tracking. The Organiser provides these services with the due care of a diligent organiser; the careful creation and provision of track, handbooks and tracking is owed. At the same time, the proposed track and the handbooks are a recommendation and aid that does not replace the participant’s own responsibility for navigation and route choice (Section 8). No warranty is given that the proposed route is at all times correct, currently rideable and legally unrestricted for riding, since route conditions – for example due to weather, erosion, forest- and mountain-typical events (e.g. falling branches, rockfall), construction work, closures or official regulations – may change at short notice and beyond the Organiser’s control. The Organiser’s liability is governed by Section 5.6. The following are expressly not part of the service: securing or closing the route, traffic management, accompanying vehicles, broom/rescue or transport services, medical or personal care, accommodation and catering. Participation is self-supported and at one’s own responsibility (Sections 5 and 10).
3. Conditions of participation
3.1 Participation is in principle open to all interested persons. Requirements:
3.1.1 Minimum age of 18 years.
3.1.2 Sufficient physical fitness and state of health to carry out the planned activities on one’s own responsibility.
3.1.3 Own equipment (bicycle, helmet, emergency bivouac, etc.) complying with the applicable safety standards.
4. Obligations of participants
4.1 Each participant is obliged to read the information on procedures, routes and organisational notices provided in advance of the Event and to make appropriate preparations.
4.2 Each participant confirms that the personal details given at registration are correct.
5. Participation at one’s own responsibility / Liability
5.1 Participants take part at their own responsibility and own risk.
5.2 Subject to the provision in Section 5.6, the Organiser accepts no liability for accidents, injuries, damage to property or other losses that may occur during the Event.
5.3 Participants must at all times choose their riding speed and breaks according to their riding ability and physical condition. As riding time increases, and especially during night rides, fatigue and the associated reduced reliability of one’s own perception and judgement must be taken into account; particular care is required during night rides.
5.4 Subject to the provision in Section 5.6, liability for typical forest and mountain hazards such as falling branches, rockfall, landslides, ruts, etc. is excluded.
5.5 Subject to the provision in Section 5.6, the Organiser accepts no liability for theft or loss of personal items, including bicycles, equipment and valuables.
5.6 The Organiser is liable without limitation for intent and gross negligence, as well as for damage arising from injury to life, body or health based on an intentional or negligent breach of duty by the Organiser or its vicarious agents. In the case of simple negligence, it is liable only for the breach of a material contractual obligation (cardinal obligation) whose fulfilment is essential to the proper performance of the contract and on whose observance participants may regularly rely; liability is then limited to the foreseeable damage typical of the contract. Otherwise, liability is excluded. Liability under mandatory statutory provisions (e.g. the Product Liability Act) remains unaffected.
5.7 Insofar as the Organiser’s liability is excluded or limited, this also applies to the personal liability of its staff, employees, workers, representatives, volunteers and vicarious agents.
5.8 The Organiser provides no supervision and no medical, mechanical or catering service and is not obliged to search for, rescue or recover participants along the route. In an emergency, the regular rescue chain applies (emergency number 112); participants are themselves responsible for calling for help. Statutory duties to render assistance and protect remain unaffected.
6. Registration / Booking
6.1 Registration and booking of services take place online via www.supergrevet.de, www.grevet.de or published partner sites.
6.2 You will receive a confirmation of your booking request by e-mail. Your request will then be reviewed and you will receive a binding invoice. Note: performance of the Event is subject to the minimum number of participants pursuant to Sections 7.4 and 22.3.
7. Conclusion of contract
7.1 A contract is concluded when the participant accepts the Terms and any further rules upon registration. After receipt of full payment of the participation fee in the Organiser’s account, the participant receives an official registration confirmation, with which the participation contract is concluded. The participation fee is to be paid in full within 7 days of invoicing, but at the latest 14 days before the start of the Event. If payment is not made on time, the Organiser reserves the right to allocate the place otherwise. Booked additional products remain the property of the Organiser until paid in full.
7.2 The Organiser may decide freely and at any time, at its own discretion, whether an individual’s registration is accepted or not. No reason need be given.
7.3 The Organiser may exclude participants who breach the rules or safety requirements from further participation. No refund of the participation fee is made in this case.
7.4 Minimum number of participants (condition):
Performance of the Event is subject to the condition that at least 20 participants per event date have registered and paid. If the minimum number is not reached, the Organiser may cancel or postpone the Event pursuant to Section 22; in the event of cancellation, the refund is governed by Section 22.3. The conclusion of the contract under Section 7.1 remains unaffected.
7.5 If a payment is charged back, revoked or contested, the starting place lapses; participation is then excluded.
8. Route, deviations and closures
8.1 Navigation is carried out independently on the basis of the GPX track provided. This is to be understood as a suggestion and may or must be left if, for example, (short-notice) obstacles arise, there are planning errors, or the legal situation (e.g. short-notice path closures, etc.) does not permit following it.
8.2 Appropriate hardware and the knowledge of how to use it are assumed.
8.3 Subject to the provision in Section 5.6, the Organiser accepts no responsibility for damage or accidents caused by route deviations or obstacles on the route.
8.4 We provide the track, GPX files, route handbook and preparation handbook for personal use for the booked Event. Any transfer, publication or commercial use is not permitted without our prior consent in text form.
9. Safety measures
9.1 Participants are obliged to comply with the applicable traffic rules and laws during the Event.
9.2 The road traffic regulations, the nature-conservation laws and protected-area ordinances and the forest laws of the respective countries and states must be observed.
9.3 Helmets are mandatory on all routes. For night rides, functioning lighting in accordance with the StVZO is mandatory.
9.4 Anyone who encounters other participants or third parties in distress along the way stops and renders or calls for help. Helping always takes precedence over one’s own ride.
9.5 Exclusion for good cause. In justified cases the Organiser may exclude participants from the further ride at any time, in particular in the event of safety risks, rule violations, unsuitable equipment or endangerment of other participants. No refund of the participation fee is made in this case.
9.6 This applies already at the start: if the mandatory equipment is missing, incomplete or not functional, the start may be deferred until the defect is remedied. If a person’s condition clearly no longer permits safe continuation (e.g. hypothermia, severe exhaustion, loss of orientation), the Organiser may require them to abandon; this serves safety alone and is not an evaluation. In the case of unsporting conduct (e.g. unauthorised outside assistance, shortcutting the route, deception about the course of the ride), finisher status may also be revoked.
9.7 Instructions given by the Organiser or persons authorised by it for safety reasons must be followed and are binding. In emergencies, the local emergency number (usually 112 in the event area) must be called; the GPS/tracking signal should be maintained where possible.
9.8 Anyone who abandons or gives up the ride must deregister with the Organiser without delay (via the means stated in the event information). This is binding for safety reasons, so that no one is searched for unnecessarily.
10. Self-sufficiency and experiencing nature
10.1 The Event emphasises the core aspect of self-sufficiency. Participants are responsible for their own food and equipment.
10.2 The experience of nature is central. It is important that all participants treat the environment and other path users with consideration.
11. Insurance
11.1 All participants must have liability insurance, whether through an association or their own private insurance.
11.2 All participants are also themselves responsible for e.g. valid health, international health and accident insurance during the Event, or should ask their existing insurer about coverage for participation in sporting events.
11.3 All participants must have repatriation insurance (repatriation/return transport).
11.4 Please note that the rescue of persons in mountain distress, in particular by air and mountain rescue, can lead to high costs. All participants must therefore additionally have mountain-rescue insurance (in particular to cover rescue and air-rescue costs); the Organiser is not liable for such costs; liability under Section 5.6 remains unaffected.
12. Data protection and processing of personal data
12.1 By registering, participants consent to the processing of their personal data for the purpose of organising the Event. During the Event, photos and video recordings may be made by the Organiser. Participants agree that this material may be used free of charge for press, advertising purposes and online presence. An objection to use is possible at any time in writing. Content already published will not be removed retrospectively. Print products may continue to be used until reprinted. Publication always takes place while safeguarding participants’ personality rights.
12.2 Completed routes and real-time locations are displayed on our website for a period of 3 months. If you do not wish your name to appear, you can choose a nickname. This processing is necessary for the performance of the contract which you join by registering.
12.3 We process your personal data in order to manage your registration for the route and to provide you with the requested services. The services include sending electronic communications with relevant route information and processing the location of participants during the route.
13. GPS tracking and display of location
13.1 GPS tracking during the Event is mandatory and serves the safe conduct of the Event, organisational coordination and the display of your completed routes and your real-time location on our website for a period of 3 months.
13.2 By participating in the route you expressly agree that your location data will be collected, processed and displayed for a period of 3 months.
13.3 Appropriate hardware for independent navigation and the knowledge of how to use it are assumed.
These provisions apply in addition to our general data protection policy.
13.4 GPS tracking is not a safety, surveillance or emergency-call service. Outages, dead spots and inaccurate positions are possible. In an emergency, participants first call the emergency number 112 and then inform the Organiser.
14. Data security
14.1 We take appropriate technical and organisational measures to ensure the security of your collected location data and to prevent unauthorised access.
15. Right of withdrawal
15.1 As this is a leisure event and performance is scheduled for a specific date or period, there is no right of withdrawal pursuant to Section 312g (2) no. 9 of the German Civil Code (BGB). In the case of later withdrawal or non-attendance, there is no claim to a refund. In the case of withdrawal up to 60 days before the start of the Event, the decision on a partial refund is at the reasonable discretion of the Organiser.
16. Transfer of the starting place
16.1 The starting place is personal. It may be transferred to a substitute person up to 14 days before the start of the Event at the latest. The transfer requires prior agreement in text form to info@grevet.de and is subject to a fee of 15% of the participation amount.
16.2 The substitute person must meet the participation requirements under Section 3, submit the registration data in full, name an emergency contact, present the medical certificate insofar as it is a participation requirement for the Event under Section 19, and accept these Terms. The transfer becomes effective only upon our confirmation in text form. Until then, the rights and obligations remain with the originally registered person.
16.3 The substitute person may be sought in a private or personal context. Passing on for consideration exceeding the starting fee paid is excluded. Public offers, in particular on classified-ads, ticket or other sales platforms, are not permitted.
16.4 In the event of a breach of Section 16.3, the transfer will not be confirmed; the starting place may lapse without refund of the starting fee.
16.5 No refund of the starting fee by us is made in the case of transfer. Settlement between the two persons is their own matter. The tracker deposit under Section 18 passes to the substitute person.
17. Ticket and travel-cancellation insurance
17.1 It is recommended to take out ticket and travel-cancellation insurance.
18. GPS tracker deposit
18.1 Upon booking, a deposit of €50 per GPS tracker is charged. The deposit is refunded after the tracker is returned.
18.2 In the event of loss, the deposit is retained and an additional fee of €100 per tracker is charged; i.e. a total of €150 per tracker.
18.3 The tracker is returned at the finish by the end of the finisher party. Anyone who finishes or abandons the ride only after that sends the tracker back to the address stated in the tracker instructions no later than 7 days after finishing or abandoning the ride. Shipping is at the participants’ cost and risk; we recommend insured shipping with tracking.
18.4 We refund the deposit within 30 days of receipt and inspection of the tracker to the payment method originally used.
18.5 If the tracker is not returned on time or is returned damaged, the deposit is retained; Section 18.2 remains unaffected.
19. Medical certificate
19.1 We recommend that all participants have a doctor clarify, before the Event, whether there are any health concerns against participating in a multi-day, self-supported long-distance ride. We provide a template for the certificate.
19.2 For the events indicated in the respective event information, presentation of this certificate is a participation requirement. This applies in particular to events that pass through Italy. The certificate must expressly name the specific event and must be no older than twelve months at the start of the Event. It must be presented at check-in at the latest.
19.3 The certificate is a safety standard of the Organiser. Insofar as the law or legal practice of a country passed through requires further evidence, obtaining it is the participants’ responsibility.
20. Required equipment
20.1 Participants must equip themselves independently before the Event according to the Event and the weather (light, clothing, food, water, navigation device, first-aid kit, tools, etc.).
20.2 This includes, among other things:
- A helmet complying with TÜV/GS standards (mandatory).
- A GPS device to follow the track, with sufficient power capacity (e.g. power bank).
- At least 35 mm tyre width, recommended ~40 mm and more. For Milan–Munich the minimum width is 40 mm, recommended 45 mm and more.
- Overnight luggage enabling an emergency bivouac, ideally stowed in bikepacking bags (classic panniers are not suitable for this off-road ride).
- Lighting, ideally strong head and bike lamps with sufficient power capacity or a hub dynamo.
- Multitool, chain lock, spare brake pads, two spare tubes, pump, tube and tyre patches.
- Spare derailleur hanger for your bike.
- Sufficient food and drink.
- Suitable clothing for the weather and season.
- First-aid kit.
- High-visibility vest: on routes through France and Italy, a retroreflective high-visibility vest according to the respective applicable standard (EN 1150 or EN ISO 20471) is mandatory outside built-up areas in the dark and must therefore be carried.
- ID for border crossings.
20.3 For individual events we may set additional or differing equipment requirements. These are stated in the event information and the preparation handbook of the respective Event; the list published there is authoritative for that Event. The version published at the time of booking is authoritative; later tightening is carried out only insofar as it is necessary for safety reasons and reasonable for participants.
21. Physical fitness and state of health
21.1 Each participant must have sufficient physical fitness and a good state of health to cope with the challenges of the long-distance ride.
21.2 The Organiser recommends a medical examination before participation, in particular for persons over 35 years of age or persons with pre-existing conditions. Section 19 applies to the medical certificate.
22. Cancellation, force majeure or change by the Organiser
22.1 The Organiser reserves the right to cancel or postpone the Event for safety reasons (e.g. extreme weather conditions, official orders, force majeure).
In this case the participation fee – less demonstrably incurred, non-refundable third-party and organisational costs – is refunded or a replacement date is offered. Further claims (e.g. travel or accommodation costs) are excluded.
22.2 Force majeure: events beyond the Organiser’s control, such as natural disasters, pandemics, official measures, war or strike, release the Organiser from the obligation to perform for the duration and to the extent of their effect.
22.3 Minimum number of participants (consequences & refund):
If the minimum number of 20 persons is not reached by 14 days before the start of the Event, the Organiser may cancel the Event or offer a replacement date.
In the event of cancellation, the participation fee is refunded in full; further claims (e.g. travel or accommodation costs) are excluded.
For a replacement date, participants may choose between rebooking (free of charge) and refund.
22.4 The Organiser may also, during the Event, for safety reasons (e.g. weather, hazardous points, closures, official orders), close, divert or neutralise the route in whole or in part and issue instructions to this end. If this makes the Event impossible in whole or in substantial part, the refund provisions under Sections 22.1 and 22.2 apply accordingly; liability under Section 5.6 remains unaffected.
23. Amendments and additions
23.1 The Organiser reserves the right to amend or supplement these Terms and Conditions as well as the route guidance and event modalities at any time.
23.2 Participants will be informed in good time of material changes.
24. Severability clause
24.1 Should individual provisions of these Terms be or become invalid or unenforceable, this shall not affect the validity of the remaining provisions.
24.2 The invalid or unenforceable provision shall be replaced by the valid and enforceable provision whose effects come closest to the economic objective pursued by the contracting parties with the invalid or unenforceable provision.
25. Prices / additional services / shipping
All prices are in euros including statutory VAT. Additional services (e.g. tracker shipping, T-shirts, etc.) are charged separately.
26. Place of jurisdiction
26.1 Insofar as legally permissible, the place of jurisdiction for all disputes arising from or in connection with the contract is Berlin.
26.2 We are not willing and not obliged to participate in dispute-resolution proceedings before a consumer arbitration board.
27. Validity of the Terms
27.1 These Terms and Conditions apply already upon booking and not only at the start of the Event.
Version: 11 October 2026
Note: Supergrevet is a brand of Eposphere UG. Where supplementary local rules exist for individual events, these apply in addition to these Terms; in case of doubt, these Terms prevail.
